The GGP is one of the grant schemes of the Embassy of Japan in Georgia, oriented towards providing support to the grassroots actors, for the promotion of Basic Human Needs and Human Security in Georgia. This involves, but is not limited to the actions, which aim to mitigate threats to human survival, human life, human dignity, as well as the actions aimed to build up the capacities of individuals and communities.
Within 21 years of its work in Georgia - from 1998 to 2019, the Grassroots Human Security Program (GGP) of the Government of Japan funded 176 projects, in total amounting to more than 1 million USD. Through this funding, agriculture infrastructure was developed, alleviating poverty in some of the poorest villages; thousands of hectares of land were cleared from hazardous landmines, saving lives of local population; dozens of schools, kindergartens, hospitals were rehabilitated and re-equipped, providing essential services to the most vulnerable population. Those are only a few of the examples and the range of sectors funded has been very broad.
Grant Program Priorities and Goals:
Responding to the Needs of Population of Georgia:
Representing the goodwill of the ordinary Japanese people, the Embassy of Japan strives to provide support in the sectors, considered most essential by the population of Georgia itself. Vast majority of the reputable local and international research reflects that the population of Georgia considers socio-economic problems as the most acute national issues, along with the occupation of its territories. Thus, in its GGP program, the Embassy strives to emphasize the projects, which aim to resolve those problems most effectively and efficiently.
Building Upon the New Development and Opportunities for Georgia:
Having signed the Association Agreement and the accompanying Deep and Comprehensive Free Trade Agreement (AA and DCFTA) with the EU, Georgia gained access to the broad economic development opportunities provided by the EU market. Full enjoyment of this opportunity, however, is dependent on the proper infrastructure and logistics system in Georgia, allowing the producers to develop the products, competitive for the EU market. The GGP program strives to support the population in developing such essential infrastructure for the economic development of Georgia.
Multiplier Effects: Effective Strategies for Most Efficient and Effective Usage of Limited Resources:
However, as every other resource – the GGP funding has its limitations, making it especially necessary for the applicants to develop project strategies that can achieve those important objectives most effectively and efficiently. Thus, the Embassy is looking for the project proposals with strong multiplier effects, which can utilize the minimal resources and turn them into powerful capabilities.
Some of the successful examples of the GGP are arrangement of the irrigation system for the rural areas, benefiting thousands of individuals (allowing them to upscale their local production); construction of the poultry, benefiting hundreds of farmers and creating the local source of income for families.
Brief Information about the Grant Program:
How To Apply:
In order to apply, please submit the following documentation to the Embassy, by March 11. Please note that the early applications have more chance of getting selected:
List of documents, requested for the application to GGP:
1. Mandatory: Only those who have submitted complete requirements shall be considered for the initial evaluation
1.1 GGP Application Form;
1.2 GGP Budget Form;
1.3 Financial Condition Form(past 3 years of financial report);
1.4 Public Registry Sheet (URL: www.napr.gov.ge );
1.5 Revenue Service Sheet (URL: www.rs.ge);
1.6 Maps of the project site;
1.7 Proof of Land Ownership – land registry extract;
1.8 Photos of the project site;
1.9 Photos showing the current condition of existing building/facility and equipment (if any);
2. Supplementary: Ideally all supplementary documents will be submitted when you submit the application. However, all these supplementary documents must be submitted when applicants are required by the GGP section, Japanese Embassy.
2.1 Guarantee Letter – of co-funding, sustainability and other critical issues;
2.2 Proof of property ownership or right to usage- registry extract or contract with owner (please note that projects on private real estate are not very competitive);
2.3 Blueprint/sketches/plans of construction project;
2.4 Financial governance and procurement rules of the entity;
2.5 Brief summary of organization’s rules to avoid corruption, ensure quality, have alternative contingency plans (risk management plan) and clear procedures of work and procurements;
2.6 Monitoring Plan (timeline + logical framework for the Embassy to follow the progress of the project);
2.7 Technical description of equipment to be procured, bidding documents (if submitted in advance);
2.8 Recommendation/support letters;
2.9 List of contacts, relationship with them and contact information for reference;
2.10 Most recent audits;
2.11 Financial Condition of Co-Funding Organization; past 2 years
2.12 Breakdown of co-funding;
2.13 Cooperation documents (Memorandum, contracts, etc.);
2.14 Contact table of previous donors and partners;
2.15 Copies or links of research, informing the application content (documenting the pre-project situation and the need for the project)-brief summary about which claim in the project does the research support and its significance for the project;
2.16 Organization’s registration and regulatory documents (statute, codes of conduct, etc.);
2.17 Other supplementary documents (photos, videos, interviews, etc.).
2.18 Price comparison and quotation (not officially signed)
Questions and Consultations:
Each year, the GGP team conducts Public Consultations, where interested applicants can ask questions face to face and receive detailed consultations and responses from the Grant Consultants. To see the schedule of planned Public Consultations, please visit the facebook page of the Embassy of Japan in Georgia.
Furthermore, for e-mail inquiries, please write us at the following e-mail: firstname.lastname@example.org
Within 21 years of its work in Georgia - from 1998 to 2019, the Grassroots Human Security Program (GGP) of the Government of Japan funded 176 projects, in total amounting to more than 17 million USD (17’642’524 USD). Through this funding, dozens of schools, kindergartens, hospitals were rehabilitated and re-equipped – providing essential services to the most vulnerable population; agriculture infrastructure was developed, alleviating poverty in some of the poorest villages; thousands of hectares of land were cleared from hazardous landmines, saving lives of local population etc.
Grants, funded by the Embassy in 1998-2018, by sector:
We do not satisfy the criteria, but we have a very good project idea. What can be done?
Embassy values the expertise, knowledge and the added value, provided by any private actor or organization. However, it is important to demonstrate that the applicant, who will be in charge of managing the funds, has sufficient experience and can handle the project and its financial management.
This, however, does not prevent any experts, professionals or organizations that do not comply with the criteria, to apply under the umbrella of the applicable organization. Meaning, coalitional projects are welcome, in which individual experts or other organizations, offer their partnership and support to the leading applying organization, who will be in charge of project and financial management.
Do we have to prepare the technical construction plan in advance?
The competition for the Grant Program is very high, so if your project is not selected, the expenditures your organization has made for paying for the technical construction plan might be wasted. For this reason, we encourage all the applicants, to prepare as detailed plans as possible themselves– to be more competitive; however, please acknowledge there are high risks, associated with outsourcing and paying for the preparation of technical construction plans before being sure that the project will be funded.
Do we have to conduct procurement competition/bidding before applying for the grant?
It is essential to demonstrate that the proposed costs are justifiable and based on adequate market-price calculations. Furthermore, it is crucial to ensure there is no conflict of interest or corruption and to ensure the competitive selection process of the service/product provider. Thus, any budget calculation must be based on real prices that can be traced through well-documented sources – in most cases, price quotation (comparison of three providers) might be sufficient.
Can we include the training and other “soft” costs in the application?
The Grant Program strives to disseminate the funding in the most sustainable and meaningful way possible. For this, the Grant Program favors the actions that can pass the “10-year sustainability test”; in most cases, this excludes the short-term trainings and other one-time activities. However, the Grant Program may cover the training and other “soft” costs (i.e. transportation, etc.), if they are an essential additional component of the project (for example, project relates to construction of innovative irrigation system and training is necessary to explain its usage and transportation is necessary to bring it to the designated location).
I didn’t make it until the deadline. When can I apply next?
The grant applications are being received throughout the year. The advised deadlines however are arranged around the assessment deadlines: we advise our applicants to submit their proposals by the beginning of April or August each year (earlier applicants having more chance of winning due to more time for follow-up questions and examination).
When will we be informed about final selection?
Usually, the final selection results are known at the end of winter (earliest) or the beginning of spring. The preliminary results and further inquiries about the projects (pre-selection process) are known during summer and autumn periods. Only selected NGOs are informed of the results.
Why is Japan providing money for Georgia?
Japan aims to provide support to Georgia and over 100 other developing countries and promote bilateral cooperation in different spheres. The interest of the Japanese People and the Government of Japan is to help people in need, suffering from lack of security – among others, economic security.
The next deadline for the Fiscal year 2020 is March 11, 15:00, 2020. We encourage the potential applicants to apply as soon as possible, so the Embassy has enough time to provide feedback and suggestions for improving the Application. Please plan for any possible technichal problem - such as, ensure that your e-mail does not exceed 10MB, etc.
In order to apply, please fill out the following form (list of other mandatory documentation is provided above):
Application Form Instructions in English
Application Form Instructions in Georgian
Project Budget Form
Financial Condition Form
For Additional Information or inquiries contact the Embassy:
Embassy of Japan in Georgia
7D Krtsanisi street; 0114; Tbilisi, Georgia