ABOUT GGP/GCGP

About the Grant Program: Grassroots Human Security Projects (GGP):
The GGP is one of the grant schemes of the Embassy of Japan in Georgia, oriented towards providing support to the grassroots actors, for the promotion of Basic Human Needs and Human Security in Georgia. This involves, but is not limited to the actions, which aim to mitigate threats to human survival, human life, human dignity, as well as the actions aimed to build up the capacities of individuals and communities.
Within 20 years of its work in Georgia - from 1998 to 2018, the Grassroots Human Security Program (GGP) of the Government of Japan funded 163 projects, in total amounting to more than 16 million USD (16’642’524 USD). Through this funding, agriculture infrastructure was developed, alleviating poverty in some of the poorest villages; thousands of hectares of land were cleared from hazardous landmines, saving lives of local population; dozens of schools, kindergartens, hospitals were rehabilitated and re-equipped – providing essential services to the most vulnerable population. Those are only a few of the examples and the range of sectors funded has been very broad.

Grant Program Priorities and Goals:

Responding to the Needs of Population of Georgia:
Representing the goodwill of the ordinary Japanese people, the Embassy of Japan strives to provide support in the sectors, considered most essential by the population of Georgia itself. Vast majority of the reputable local and international research reflects that the population of Georgia considers socio-economic problems as the most acute national issues, along with the occupation of its territories. Thus, in its GGP program, the Embassy strives to emphasize the projects, which aim to resolve those problems most effectively and efficiently.

Building Upon the New Development and Opportunities for Georgia:
Having signed the Association Agreement and the accompanying Deep and Comprehensive Free Trade Agreement (AA and DCFTA) with the EU, Georgia gained access to the broad economic development opportunities provided by the EU market. Full enjoyment of this opportunity, however, is dependent on the proper infrastructure and logistics system in Georgia, allowing the producers to develop the products, competitive for the EU market. The GGP program strives to support the population in developing such essential infrastructure for the economic development of Georgia.
 
Multiplier Effects: Effective Strategies for Most Efficient and Effective Usage of Limited Resources:
However, as every other resource – the GGP funding has its limitations, making it especially necessary for the applicants to develop project strategies that can achieve those important objectives most effectively and efficiently. Thus, the Embassy is looking for the project proposals with strong multiplier effects, which can utilize the minimal resources and turn them into powerful capabilities.
Some of the successful examples of the GGP are arrangement of the irrigation system for the rural areas, benefiting thousands of individuals (allowing them to upscale their local production); construction of the poultry, benefiting hundreds of farmers and creating the local source of income for families.

Brief Information about the Grant Program:



How To Apply:


In order to apply, please submit the following documentation to the Embassy, by the end of April or August each year. Please note that the early applications have more chance of getting selected:

List of documents, requested for the application to GGP:

Mandatory:
GGP Application Form;
GGP Budget Form;
Financial Condition Form;
Public Registry Sheet;
Revenue Service Sheet;
Financial governance and procurement rules of the entity;
Monitoring Plan (timeline + logical framework for the Embassy to follow the progress of the project).
Supplementary:
Recommendation/support letters;
Most recent audits;
Co-funding guarantees;
Breakdown of co-funding;
Cooperation documents (Memoranda, contracts, etc.);
Contact table of previous donors and partners;
Copies or links of research, informing the application content (documenting the pre-project situation and the need for the project);
Proof of property ownership or right to usage;
Blueprint/sketches/plans of construction project;
Sustainability guarantee letter for at least 10 years;
Organization’s registration and regulatory documents (statute, codes of conduct, etc.);
Technical description of equipment to be procured, bidding documents (if submitted in advance);
Other supplementary documents (photos, videos, interviews, etc.).

Questions and Consultations:
Each year, the GGP team conducts Public Consultations, where interested applicants can ask questions face to face and receive detailed consultations and responses from the Grant Consultants. To see the schedule of planned Public Consultations, please visit the facebook page of the Embassy of Japan in Georgia.
Furthermore, for e-mail inquiries, please write us at the following e-mail: grassroot2@tb.mofa.go.jp

PREVIOUS PROJECTS
Within 20 years of its work in Georgia - from 1998 to 2018, the Grassroots Human Security Program (GGP) of the Government of Japan funded 163 projects, in total amounting to more than 16 million USD (16’642’524 USD). Through this funding, dozens of schools, kindergartens, hospitals were rehabilitated and re-equipped – providing essential services to the most vulnerable population; agriculture infrastructure was developed, alleviating poverty in some of the poorest villages; thousands of hectares of land were cleared from hazardous landmines, saving lives of local population etc.
 
Grants, funded by the Embassy in 1998-2018, by sector:



F.A.Q.

We do not satisfy the criteria, but we have a very good project idea. What can be done?
Embassy values the expertise, knowledge and the added value, provided by any private actor or organization. However, it is important to demonstrate that the applicant, who will be in charge of managing the funds, has sufficient experience and can handle the project and its financial management.
This, however, does not prevent any experts, professionals or organizations that do not comply with the criteria, to apply under the umbrella of the applicable organization. Meaning, coalitional projects are welcome, in which individual experts or other organizations, offer their partnership and support to the leading applying organization, who will be in charge of project and financial management.

Do we have to prepare the technical construction plan in advance?          
The competition for the Grant Program is very high, so if your project is not selected, the expenditures your organization has made for paying for the technical construction plan might be wasted. For this reason, we encourage all the applicants, to prepare as detailed plans as possible – to be more competitive; however, please acknowledge there are high risks, associated with outsourcing and paying for the preparation of technical construction plans before being sure that the project will be funded.

Do we have to conduct procurement competition/bidding before applying for the grant?     
It is essential to demonstrate that the proposed costs are justifiable and based on adequate market-price calculations. Furthermore, it is crucial to ensure there is no conflict of interest or corruption and to ensure the competitive selection process of the service/product provider. Thus, any budget calculation must be based on real prices that can be traced through well-documented sources – in most cases, bidding (comparison of three providers) might be sufficient.

Can we include the training and other “soft” costs in the application?       
The Grant Program strives to disseminate the funding in the most sustainable and meaningful way possible. For this, the Grant Program favors the actions that can pass the “10-year sustainability test”; in most cases, this excludes the short-term trainings and other one-time activities. However, the Grant Program may cover the training and other “soft” costs (i.e. transportation, etc.), if they are an essential additional component of the project (for example, project relates to construction of innovative irrigation system and training is necessary to explain its usage and transportation is necessary to bring it to the designated location).

I didn’t make it until the deadline. When can I apply next?  
The grant applications are being received throughout the year. The advised deadlines however are arranged around the assessment deadlines: we advise our applicants to submit their proposals by the end of April or August each year (earlier applicants having more chance of winning due to more time for follow-up questions and examination).

When will we be informed about final selection?      
Usually, the final selection results are known at the end of winter (earliest) or the beginning of spring. The preliminary results and further inquiries about the projects (pre-selection process) are known during summer and autumn periods. Only selected NGOs are informed of the results.

Why is Japan providing money for Georgia?
Japan aims to provide support to Georgia and over 100 other developing countries and promote bilateral cooperation in different spheres. The interest of the Japanese People and the Government of Japan is to help people in need, suffering from lack of security – among others, economic security.

APPLY
The next deadline for the Fiscal year 2018 is August 26, 2018. We encourage the potential applicants to apply as soon as possible, so the Embassy has enough time to provide feedback and suggestions for improving the Application.

The list of the forms to be filled out:

Application Form
Application Form Instructions
Project Budget Form
Financial Condition Form
List of Additional Documents
 
For Additional Information or inquiries contact the Embassy:
Grant Consultant
Embassy of Japan in Georgia
7D Krtsanisi street; 0114; Tbilisi, Georgia
grassroot2@tb.mofa.go.jp